Every Fortune 1000 company loses 0.5-2% of annual disbursements to duplicate payments, vendor fraud, and billing errors. Vendor Audit Partners deploys forensic-grade analytics to identify, validate, and recover these funds—typically finding 10-15x our contingency fee in recoverable dollars.
End-to-end solutions for accounts payable optimization and fraud detection
We analyze years of AP data to find same-invoice duplicates, same-amount patterns, vendor name variations, and check sequence anomalies. Our proprietary matching algorithms catch what your ERP system misses—typically recovering 0.1-0.5% of total disbursements.
Fictitious vendor schemes, employee-vendor collusion, billing manipulation, and shell company networks. We apply Benford's Law analysis, address matching, and behavioral pattern detection to surface fraud indicators that warrant investigation.
Vendor statement reconciliation reveals unapplied credits, missed early-pay discounts, and pricing errors. We work directly with your vendors to claim these funds, handling the documentation and follow-up so your team doesn't have to.
Are your vendors billing according to your MSA? We audit against contracted rates, volume rebates, and SLA credits. Common findings include rate escalation violations, missed rebate thresholds, and warranty billing for covered items.
When fraud is suspected, we provide forensic-grade documentation that stands up in court. Our team has supported federal fraud investigations and provided expert testimony in vendor dispute cases exceeding $50M in controversy.
After recovery, we deploy continuous monitoring that flags anomalies before they become losses. Real-time duplicate detection, vendor master hygiene alerts, and spend pattern surveillance—preventing future leakage at the source.
A proven methodology refined over hundreds of engagements
We request AP transaction data, vendor masters, check registers, and supporting documentation. Typically 3-5 years of history. Secure SFTP transfer with encryption at rest.
Our platform runs 40+ proprietary tests: duplicate detection, Benford's Law, spend velocity, vendor clustering, address matching, and payment timing analysis. Takes 2-3 weeks for most datasets.
We present findings in a live session with your team. Every potential recovery includes supporting documentation. You approve what we pursue—no surprises, no vendor relationship damage.
We handle vendor outreach, documentation requests, and dispute resolution. You receive recovered funds. We invoice our contingency percentage only on actual recoveries deposited.
Most AP audit firms use basic duplicate-matching software and call it a day. We go deeper. Our founding team includes forensic accountants who've investigated billion-dollar fraud cases, and technologists who've built enterprise analytics platforms from scratch.
The result: we find recoveries that other auditors miss. Our average engagement uncovers 3-5x more recoverable dollars than traditional audit firms—and we do it on contingency, so there's zero risk to try us.
Typically: AP transaction history (3-5 years), vendor master file, check register, and chart of accounts. We can work with exports from any ERP—SAP, Oracle, NetSuite, Dynamics, legacy systems, even spreadsheets.
We only get paid when you get paid. Our fee is a percentage of actual recovered funds deposited into your account. If we find nothing, you owe nothing. The initial risk assessment is completely free.
No. You approve every finding before we contact any vendor. Our outreach is professional and non-adversarial—we're simply asking for money that was paid in error. Most vendors appreciate the professional handling and respond promptly.
AP automation prevents future duplicates, but doesn't recover past ones. Most systems also miss subtle patterns: vendor name variations, partial invoice duplicates, statement credit neglect, and rate compliance issues. We find what your system doesn't catch.
Risk assessment: 2-3 weeks from data receipt. Full engagement: 60-90 days to complete analysis and begin recoveries. Most clients see first recovery checks within 90 days of engagement start.
Send us 12 months of AP data. We'll run our full analysis and show you exactly what's recoverable—no cost, no obligation. If you like what you see, we proceed on contingency. If not, you keep the report.
Or call us directly: (310) 555-1234